€uro Quest - GM Guidelines This page should answer most of your questions about the responsibilities of being a GM at Euro Quest.

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Who Is Eligible to GM

All BPA Members, ALL GCOM Supporting Members, and GMs from prior EuroQuest conventions.

Event Format

The GM is to follow the designated format as determined for all games at Euro Quest. Additional considerations should be addressed with EQ organizers.

Event Schedule

The event schedule will be determined by EQ Organizers working with the Main GM's availability. All heats must follow a pre-determined schedule. All scheduled heats of one event are NOT required to be continuous. Available schedule slots are limited by EQ Organizers.

GM Playing Status

We encourage GMs to play in their own event. If you elect to do so, you are required to have an assistant GM to help run the event and to resolve possible disputes in games involving the GM.

Preparation

Upon expressing interest and being approved as the official GM, and prior to September 1st:

1. All GMs will need to do a short write up summarizing the format they are using for their event.
2. We need all GM's to clarify which version of the rules the will be using.
3. Clarify any common rules questions.
4. Clarify any special rules or printed variants they intend to use that depart from the original manufacturer's printed rules.
5. Clarify all tie breakers
6. Specify adjudication rules for games that go beyond the normal allotted time to complete play.

GM Responsibilities

Your responsibilities as a GM -- in addition to the above -- are as follows:

• You must be prepared to supervise the event
• Address any disputes or rules questions that may arise
• Provide players with any materials such as score sheets or player aids necessary to track results.
• Individual game score sheets will be provided to GMs if needed and MUST be filled out by a designated scorer in each game, then turned in to the scoring desk as each game finishes.
• BPA events forms will be provided for each event. This must be completed on both sides with ALL entries filled in by the conclusion of your event: including (1) total number of participants in the event and (2) ranking of the top six finishers from one to six.

GM Paperwork Requirements

A GM's job is never done until the paperwork is complete. You will receive a combination Entry List/Winner's Claim at the registration desk when you get your badge. They are self-explanatory. There are six points of emphasis:

• Do not allow players to sign the Entry List. It is not a signup sheet! You - the GM - must legibly print their name and badge number.
• Event Lists cannot list the same person more than once - regardless of the number of Heats in which they participate.
• The paperwork must be turned in to the Registration Desk within one hour of the end of the event.
• The AREA reports should be submitted to Glenn Petroski at Gelp@Juno.com or 6829 23rd Ave, Kenosha, WI 53143-1233. It should consist of all players' names and or badge numbers in groups that played in each individual game - with the winner indicated. AREA report will also come from our computer data.
• After-action reports a.k.a. GM Write-ups have been made optional for EuroQuest by the BPA.
  
  If you do one, it should consist of a 350 or more word report featuring interesting anecdotes that occurred during play, house rules in an effect or under consideration for future use and statistics regarding bids or play balance. Refrain from commenting on entrant numbers or finalist places since this information will be provided by the BPA template based on the information you've already provided on your submitted Winner's Claim.

Copies of Games

GMs are required to bring at least one copy of the game they are running. Euro Quest organizers will providing as many copies of tournament games as possible. Players with a copy of the game are guaranteed to play.

Keep to the Schedule

Event timing: All events are to begin within fifteen (15) minutes of the posted time. NO entrants are allowed to sign up for play after the fifteen minute grace period. GMs are NOT allowed to delay the start of play of a game do to any gamer that is not physically present and ready to start play. For example: Joe says that "John ran to his room to get something and he'll be back in five minutes," or John says: "I am on my last turn in such and such game and I will be done in five minutes."

Time Limits

GMs are required to submit the maximum time allowed to complete one round (one game) of their event to the nearest 30 minute interval. GMs are required to inform all entrants in their event that this time limit will be enforced with an ADJUDICATION, prior to the start of the event. GMs are required to monitor all games in their event, several times throughout the progression of the event, in an effort to ensure that all games are proceeding at a pace required to finish the game on time. If the GM observes, or is made aware, that any game is progressing too slowly to be completed in the allotted time, than that GM will be required to impose time limits to every player for each turn in the reminder of the game. Players not adhering to set time limits may be subject to disqualification from the current event and/or future tournaments at the GMs discretion. If you are unsure how to handle ANY time play issues please consult with the convention director.

Conduct

GMs should monitor their players to see if anyone is being abusive or unsportsmanlike in any way. Such conduct should be met with a warning that any further such behavior will result in disqualification. Before disqualifying anyone, ask your Assistant GMs to confer with you on the situation and deliver the verdict as a committee decision. If unwilling to protect your players from such behavior, you should not be a GM. Any player who leaves a multi-player game in progress without advance permission from the GM should be barred from that event in future years. All players should be reminded of that penalty before play begins. If you are unsure how to handle ANY conduct issues please consult with the convention director.

Simultaneous Play

Do NOT allow players to play in two events simultaneously. A GM who violates this rule himself or by knowingly allowing one of his players to violate it will be barred from future GM duties.

Kibitzers

Allowing bystanders to give information to any player, or to hassle, or otherwise distract a player is prohibited. If you see this taking place, you should announce that onlookers are welcome only if they remain silent. Those who violate this rule should be removed from the premises.

Badges

GMs must never allow anyone to enter their event without a valid conference badge. No matter what the excuse or who the person is, if they have no badge they cannot play. Any GM failing to enforce this rule will be banned from future GM responsibilities. Lost badges may be replaced at a cost of $5.00.

Main Event Tournament

All main event tournaments are rated as BEGINNERS WELCOME. This means players must have read the rules, played previously, or participated in a mandatory scheduled teaching demonstration. A thirty to sixty minute demonstration is required prior to the start of the second heat in the tournament when you or an Assistant GM will be available to demonstrate and teach the game. GMs may group beginners together in a single game during the tournament.

Main Event GM Requirements & Limits

Each main event is required to have at least one main GM and one Assistant GM. More than one assistant GM is allowed. Due to the time and effort involved in running an event at Euro Quest, GMs are limited to running one main event. Main event GMs wishing to volunteer for additional GM duties may GM one Wild Card Event in addition to their main event.

Wild Card Tournament

GMs will be required to provide by the GM deadline, a clarification of all game rules, number of players allowed to play in each game and all tie breakers to determine one single winner. During the course of the conference Wild Card GMs are required to:

1. Complete at least one game demonstration.
2. Promote playing of their game.
3. Be readily available to answer rules questions and handle rule disputes.

As Wild Card events require less of a GM’s time, one GM may run two Wild Card events. Wild Card events are not required to have an assistant GM.

Euro Quest Policy

NO smoking or alcoholic beverages are allowed in the convention area at any time.

Please Address Questions To

• Scott Buckwalter – vicepresident@gamesclubofmd.org (convention co-director)
• John Weber - jcw222@earthlink.net (format coordinator)
• Mark Guttag - guttag.mark@verizon.net (schedule coordinator)

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